How can we transform our workspace?
It’s a question many businesses are asking as they embrace the new reality of hybrid working. Cost remains a big factor especially when you want to make sure you’re only paying for the space you need. But utility matters too. A successful hybrid workplace design should reflect how people actually use the office, how teams work together and the culture you want to inspire.
Form offers a range of services across workspace design and build, including comprehensive feasibility studies, office redesign, refurbishment and fit-out. We help you review your current premises, identify potential cost savings and understand the practical options available – whether that means refreshing your existing space or fitting out new premises.
The aim is simple: to give you clear, realistic guidance before you commit, then turn the right option into a workplace that works commercially, operationally and culturally.
Request a call backWhat design options are available?
Office redesign is about understanding what’s possible, what’s practical and what will genuinely improve the way your workplace performs. That means looking at the space available, how it’s being utilised and where it may be working harder than it needs to.
For example, a careful blend of open plan team areas, focussed work settings and private meeting rooms, supported by the right lighting and acoustics, may improve productivity without increasing your footprint. What matters is having access to good ideas, realistic cost guidance and the office design and build expertise needed to turn those ideas into a space that works in practice.
Can an office refurbishment help retain staff?
Employee expectations for the modern workspace continue to grow. So much so in fact that for many businesses, the office plays an important role attracting and retaining top talent, supporting hybrid working and helping teams feel connected.
At Form, we work with many clients to refresh tired and outdated environments through office refurbishments and dynamic reconfiguration, we can help create a space that boosts collaboration, creativity, and communications – making the whole workplace feel more aligned with the business today.
The best refurbishments do more than improve how a space looks. They make the working day easier, support wellbeing and give people a workplace they are proud to use.
Refurbish or relocate?
Making the decision to stay and refurbish or go and relocate is never easy. On the one hand, you could find a cheaper, more suitable and convenient location that adds to your prestige and market reputation. On the other, you could use a lease break or rent review to negotiate better terms, enabling you to push ahead with a bold office redesign.
Form can help you work through the options clearly. This can include feasibility studies, cost analysis and practical advice on the different workspace design and build routes available. We will help you understand what is worth changing, what it is likely to cost and which option gives you the strongest long-term value.
How much does an office fit-out cost?
The cost of an office fit-out is usually determined by size, specification and the condition of the existing space, with most office fit-out contractors working to a cost per sq. ft calculation. That said, it helps to have an early estimate before making bigger decisions about your workplace.
Our office fit out cost calculator can help you build an initial picture of likely costs and understand how much an office fit out costs at different specification levels. It is not a substitute for a detailed site assessment but it can give you a useful starting point for planning budgets and comparing options:
| Cost per sq. ft. | Low | Med | High |
| Cat B fit out cost | £35 – £40 | £45 - £55 | £70+ |
Costs will vary depending on the scope of work, furniture, finishes, building services and whether the project involves a light refresh, full Cat B fit out or a more detailed workspace design and build project.
At Form, we’ll typically conduct an onsite visit to verify all the details prior to confirming actual costs. Any early estimate will assume that power distribution and mechanicals – heating, ventilation and air conditioning (HVAC) – are also in good working order. We can assess this in-person during the visit then give you a clear picture of what needs to be done, why it matters and where the budget is likely to go.
Would you like to find out more?
From early advice and feasibility guidance to full workspace design and build, Form Workplace Solutions can help you create a working environment that supports your people and business. To start the conversation, call us on 01494 464686 or request a call back and we’ll call you when convenient.
Request a call backFrequently Asked Questions
How do we know whether our current workspace is still fit for purpose?
A good starting point is to look at how the space is actually being used, not just how many desks you have. We would consider occupancy patterns, meeting room demand, team behaviours, storage, acoustics, circulation and the gaps people are working around day to day. From there, we can help you understand whether the issue is layout, specification, culture, capacity or a combination of factors.
Can you help us build a business case for a workspace project?
Yes. Many clients need to justify investment before a project can move forward. We can help you understand the practical options, likely costs, potential savings and operational benefits, giving senior stakeholders clearer evidence to support the decision.
How do you reduce disruption during a workplace redesign?
Disruption is managed through realistic planning, clear communication and careful phasing. Where needed, we can help plan works around live business operations, staff movements and critical dates so the project feels controlled rather than reactive.
What happens if we are not sure what our teams need from the office?
That is common, especially with hybrid working. We can help you test the brief before design decisions are made, looking at how people use the office now, where friction exists and what the business needs the space to support in future.
How do you make sure the design is practical, not just visually impressive?
Design decisions should be judged by how well they work in use. We consider buildability, cost, maintenance, acoustics, lighting, furniture, circulation and day-to-day operation alongside the look and feel of the space. The aim is a workplace that performs as well as it presents.
Will we have one point of contact throughout the project?
Yes. Clear ownership is important, particularly when decisions need to be made quickly. Form keeps communication direct and accountable, with senior involvement throughout the project rather than handing you off once the work begins.
What happens after the project is completed?
Completion is not the point where support should disappear. We stay involved through snagging, handover and aftercare, making sure any issues are dealt with properly and the space is working as intended once your team is using it.
Can you work with our existing landlord, agent or internal project team?
Yes. Workplace projects often involve several stakeholders, including landlords, agents, internal leadership teams, facilities managers and staff representatives. We can work alongside the right people, keep communication clear and help move decisions forward without adding unnecessary complexity.